Packaging, Palletizing, and Shipping Instructions

Your PC assets are about to be shipped in a unique system that your company has chosen for disposition. The value of these assets will be retained only if they arrive at their destination in good condition. The instructions listed below will assure your assets will return the most value to your company.

 
Packaging-

Packaging is the physical process of protecting individual assets for shipment. Packaging may be done in the boxes that your new equipment is delivered in, only if these boxes will allow for cushioning materials to be inserted around the outside of all six sides of the assets you are packaging. Packing materials that are recommended for use are: bubble wrap, cushioning paper, or styrofoam sheets. The use of styrofoam "peanuts" is not recommended because of their adverse affect to the equipment due to the small pieces that get into the vent holes present in most of your pc equipment.

Special attention should be given to make sure the bottoms and tops of boxes contain at least as much cushioning material as is present on the sides of the boxes. Lack of cushioning materials on the top and bottom of the box, results in crushing from the top when cartons are stacked, and damage from road vibration when a deficiency is present on the bottom.

Never place assets in corrugated containers using only the packaging from your new pc or monitor. Typically if this is done, the assets will have too much free space within the package, and will "shift" or crush during transit, ultimately causing damage.

Particular attention should be given to printers that use toner cartridges of any type. These cartridges must be removed, put in a plastic bag and if possible shipped inside the printer. Failure to do this will result in the printer arriving with toner exploding on the entire unit - units received in this condition, are typically re-cycled because it is uneconomical to properly clean them.

While boxing is recommended to company locations with small concentrations of pc equipment (100 pieces or less), it can be an expensive way to ship these assets.

If boxing is used to package equipment, the stacking of these boxes on pallets and securing them with pallet wrap, will enable a common carrier to transport them at favorable freight cost to your company.

 

Palletizing-
Whenever possible proper use of pallets to ship equipment will result in the lowest per unit freight cost, the least amount of damage, and the least labor requirement. If palletizing is used, a loading dock, or regular "grade level" shipping door must be available to enable a common carrier to pick up the assets. Proper placement of assets on pallets according to the instructions below, should assure the best results during transportation.
  • Most pallets will be approximately 40" X 48". Pallets should be of adequate strength to support the weight of 1000 to 2000 pounds. Typically "GMA" rated pallets are excellent for your shipments. Typically these pallets are of hardwood construction with 2 X 4 construction on the bottom "runners", and have 4-way entry for forklifts.

  • Some type of cushioning material should be placed on the wood decking on the top of the pallet to minimize vibration transfer to the assets. The use of the flattened boxes you get your new PC in, serves as an excellent cushioning material. Make sure to have at least two layers of corrugated covering the entire pallet surface (this will be one flattened box - cut the bottom tape of the box and it will collapse giving the two layers).
  • Assets should be palletized by categories as follows: Monitors and terminals, CPU's, and Printers / Misc. Devices. It is unadvisable to mix different asset types, because uniform layering is difficult to achieve because of the different asset shapes and sizes.

  • Pallets used for monitors and terminals, should have an additional layer of bubble wrap, foam sheet, or even a sheet of plastic put over the corrugated layers to prevent the scratching of the screens.

  • Monitors and terminals of 14" and 15" should be stacked 9 per layer, and 3 layers high. Monitors are placed "screen face down" on the pallet - not on the monitor stand as it would sit on a desk. After 9 units are on the pallet, another layer of corrugated (same as on the top of the wood on the pallet, including bubble wrap or the scratch preventative material you have available). The third layer is then added. After the pallet is constructed, plastic stretch wrap should be used to secure the "payload". Typically, the wrap is secured to one corner of the pallet, and pulled around the bottom layer of assets with care not to "topple" the units on the second and third layers. After a couple wraps around the bottom, the wrap is pulled to the top corner of the next nearest corner, and then to the bottom of the nearest corner in a "top to bottom pattern". This "ties" the units together. The next wraps go around the "mid-section" of the pallet, which produces a stable unit. After the pallet wrap is secure, putting bubble wrap, or sheets of corrugated (you can use the new equipment boxes in a single layer by cutting all taped joints, which will result in a flat sheet of corrugated) will give added protection. Corrugated should be secured with an additional layer of plastic stretch wrap. These supplies can be purchased from local suppliers - look in the Yellow Pages under "Packaging Supplies" or "Industrial Packaging Supplies".

  • CPU's should be segregated into the different sizes, and then stacked in layers of 6-10 units (or more if they fit inside the edges of the pallet - do not let CPU's overhang the edge of pallet if possible). CPU's can be stacked approximately 48" High from the top of the surface of the pallet - total height of pallet from ground to top of pallet will be about 54". Again a layer of corrugated should be put on top of the pallet when it's loaded. A layer of bubble wrap or corrugated should then be put on the outside, and secured, as indicated in the monitor section.

    Printers are the most fragile of all the assets you will ship. Remove all fragile paper guides, and ink toner cartridges and put in a plastic bag. If there is room in the printer insert these in the printer. If this is not possible these items should be packaged in a box and shipped on the pallet of printers. Printers should be stacked like CPU's, without overhanging the outer edges of the pallet. Typically layers of 4-8 printers per layer are possible, and each layer again must have a corrugated layer used before the next layer is added. Printers should never exceed 3 layers in height (2 layers if they exceed 50lbs per printer). Again, putting corrugated around the outside, or using bubble wrap around the outside will protect these fragile assets. The box of accessories, including paper guides, trays, and ink cartridges, may be placed on the top of the pallet, thereby preventing heavier objects to be stacked on the pallet (preventing crushing of the fragile knobs and levers).
 
Blanket Wrap

If there are no packaging or palletizing alternatives available at the facilities in which they are located, blanket wrapping the assets may be the only alternative available. Typically 500+ assets are needed to make this alternative reasonably economical. The key factor in this shipping method is the ability to consolidate all assets to a shipping area that is directly adjacent to a loading dock or door, which will accommodate a semi trailer. If this is accomplished, assets will be hand carried from the consolidation area, to the trailer and stacked in layers that are separated by shipping blankets. This method is very effective in assurance of asset integrity during shipping. The carriers provided are specialists in transporting computer equipment.

By taking the precautions above in packaging and palletizing your assets, you have maximized the chances of assets arriving with minimal damage, thereby maximizing value to your company.

Please ship all assets to:       Motor City Computer
ATTN: Scott Berry
1610 E. Highwood Drive
Pontiac, MI 48340